Organising large scale outdoor events requires meticulous planning to ensure the safety and wellbeing of attendees. Hygiene is a critical aspect that can impact the success of such events.

Poor hygiene practices at large outdoor events can lead to health issues, negative publicity, and a decline in attendee satisfaction. On the other hand, events with appropriate sanitation facilities benefit from event goers staying longer and an increase in food and drink sales.

One impressive statistic unearthed by The American Large Event Sanitation Study 2022 found that 72% of event goers would actually pay more for their general admission ticket if it meant better sanitation was provided. This blog explores the key considerations for sanitation at large scale outdoor events.

Planning of sanitation facilities at large scale outdoor events

One of the most crucial hygiene considerations at large outdoor events is the provision of adequate sanitation facilities. Event organisers must ensure there are sufficient toilets and handwashing stations to accommodate the expected number of attendees. The following considerations must also be made.

Number of portable toilets

The quantity of toilets should comply with local regulations and be based on the expected crowd size. Whilst there are several additional considerations, such as the duration of the event and whether or not alcohol is being served, a general guideline is 1 toilet for every 50 attendees.

Placement of portable toilets

Toilets should be conveniently located in well lit, high traffic areas such as near event stages and food outlets and be accessible from different areas of the event site.

Maintenance and cleaning of portable toilets

Regular maintenance and cleaning schedules must be established to ensure toilets remain clean and functional throughout the event. This includes stocking adequate supplies of toilet paper, soap, and hand sanitiser.

Accessibility of portable toilets

Sanitation facilities must be accessible to all attendees, including those with disabilities. Providing well marked, accessible toilets is a critical component of inclusive event planning. In addition, depending on the demographic of your likely attendees, family toilets should also be considered, allowing parents with babies and small children a safer and more convenient experience.

Safety & comfort considerations when planning sanitation facilities

Ensuring the safety and comfort of event goers at large scale outdoor events, particularly regarding portable toilets, requires careful planning and implementation of best practices. Portable toilets are a necessity at such events, we’ve already covered the importance of their placement, maintenance, and inclusivity but there are some additional safety features which you may want to consider to significantly enhance event goers’ experience.

Toilet attendants

The presence of attendants near toilet areas can significantly enhance safety as well as efficiency and comfort. Staff can monitor the area, respond quickly to any incidents, and provide assistance if needed. They can also keep the queue moving in an efficient manner and replenish stocks of incidentals such as toilet paper, soap and hand sanitiser which contribute to hygiene and a satisfactory experience.

Signage and navigation

Clear signage should direct attendees to the nearest toilet facilities. Easy-to-follow signs help users find toilets quickly, reducing the time spent away from enjoying the event.

Sanitary products

Providing free or low-cost sanitary products in or near to women’s toilets promotes health, equality, and comfort. It addresses immediate health needs and enhances the overall event experience for women. By implementing this practice, event organisers demonstrate social responsibility and care, setting a positive example for others to follow. Ensuring the availability and accessibility of these products can make a significant difference in the wellbeing and satisfaction of female attendees, contributing to the success and positive reputation of the event.

Lighting the area

Adequate lighting where portable toilets are located is essential. Continuous lighting deters criminal activity and helps users feel safer.

Solar powered lighting is an eco-friendly option which both reduces the energy consumption of the event, minimises cabling and contributes to a more sustainable event.

Learn more with our Guide to Solar Powered Lighting at Festivals and Outdoor Events >

Lighting a portable toilet

Providing lighting inside portable toilet cubicles is highly recommended for several reasons.

Reducing the risk of accidents

Adequate lighting enhances safety by reducing the risk of accidents and injuries. In poorly lit environments, users may struggle to navigate the interior of the toilet, increasing the likelihood of slips, falls, or collisions with fixtures.

Visibility

Proper lighting improves visibility inside the toilet, making it easier for users to locate and use facilities such as the toilet seat, toilet paper dispenser, handwashing facilities, and any emergency equipment (e.g., emergency call buttons).

Hygiene

Good lighting helps users assess the cleanliness of the facilities, promoting confidence in their hygiene standards. Dimly lit or shadowy environments may give the impression of dirtiness, deterring users from using the facilities. A hands-free light activated by a motion sensor is advised to minimise touch points.

Read more about How do Motion Sensors on Solar Lights Work? >

Comfort

Lighting contributes to the overall comfort and convenience to users, especially during nighttime or low light conditions. Where no light is provided, users may attempt to use their mobile phone torch, but this can be both problematic and unhygienic. Users will therefore be more efficient and feel more at ease using well-lit facilities, enhancing their overall experience and reducing waiting times for other users.

Light fixtures should be securely installed to prevent damage or theft during use. Regular maintenance checks should also be conducted to ensure that lighting remains functional throughout the duration of the event.

To ensure effective lighting inside portable toilets, organisers should consider using sustainable energy efficient solar powered LED lights, which provide adequate illumination while minimising power consumption.

Read our blog for advice on How to Light a Portable Toilet for Your Outdoor Event >

Solar powered lighting for portable toilet from Solareye

Need a quick and easy lighting solution for your portable toilets? Solareye has you covered. Our cost-effective and easy-to-install Solareye Roof Light requires no ongoing battery changes. Made in Britain from high-quality materials, it has been rigorously tested to provide over 1,500 activations from a full charge. With a long-life battery (8+ years), highly efficient LED bulbs (100,000 hours) and a motion sensor, Solareye Roof Light is the ideal fit and forget, hands-free light for portable toilets.

How does it work?

• – During day light hours the solar panel harnesses energy from the sun and charges the battery.
• – When it’s dark outside and the motion sensor detects movement, Solareye Roof Light switches on.
• – Solareye Roof Light remains illuminated for 45 seconds, unless further movement is detected.
• – When no further movement is detected, Solareye Roof Light switches off.

Get in touch with a member of our team to discuss your requirements or to order a sample.

See more:

• – Solar Roof Lighting for Portable Toilets >
• – Do Solar Lights Work When It’s Cloudy or in Winter? >